Whistleblowing

1. Purpose

The purpose of this Whistleblowing Policy is to encourage employees and stakeholders of Zaramiz Company Ltd to report any suspected wrongdoing, unethical behavior, or violation of company policy in a safe, confidential, and responsible manner — without fear of retaliation.

The policy supports the company’s commitment to transparency, accountability, and integrity in all aspects of its operations.

2. Scope

This policy applies to:

• All employees, directors, and officers of Zaramiz Company Ltd.
• Contractors, suppliers, and third parties working on behalf of the company.

It covers concerns related to, but not limited to:

• Bribery, corruption, or fraud;
• Breach of laws, regulations, or internal policies;
• Health, safety, and environmental risks;
• Discrimination, harassment, or abuse;
• Misuse of company assets;
• Any unethical or dishonest conduct.

3. Policy Statement

Zaramiz Company Ltd is committed to conducting its business ethically, lawfully, and responsibly.

We believe that openness and accountability are essential to maintaining trust among our employees, clients, and stakeholders.

All employees and associated persons are encouraged to report any concerns in good faith and in accordance with this policy.

4. Principles of Whistleblowing

• Confidentiality: All reports will be treated with the highest degree of confidentiality.
• Protection Against Retaliation: The company prohibits any form of retaliation, discrimination, or victimization against individuals who raise concerns in good faith.
• Good Faith Reporting: Reports must be made honestly and with reasonable grounds to believe that the information disclosed is true.
• Impartial Investigation: All concerns will be investigated fairly and promptly by authorized personnel.

5. Reporting Procedure

1. How to Report:

   Employees or stakeholders can report concerns through any of the following channels:

   • Directly to their line manager or department head;
   • To the Human Resources or Compliance Department;
   • Via a confidential email or hotline: admin@zaramiz.co
2. Anonymous Reporting: Anonymous reports will be accepted and investigated as far as possible. However, providing contact details may facilitate a more effective investigation.
3. Investigation Process:
   • Upon receiving a report, the Compliance/HR Department will log the concern and initiate a confidential review.
   • If necessary, an internal investigation team will be formed.
   • Findings will be reviewed by senior management, and appropriate action will be taken.

6. Roles and Responsibilities

• Management: Ensure employees are aware of this policy and provide necessary support and protection to whistleblowers.
• Compliance / HR Department: Manage the reporting mechanism, maintain confidentiality, and oversee investigations.
• Employees and Stakeholders: Report suspected misconduct promptly and cooperate in any subsequent investigation.

7. Record-Keeping and Follow-Up

All reports and investigation records will be maintained securely by the Compliance Department.
Periodic summaries of whistleblowing activities may be submitted to the Board for review, ensuring transparency and accountability.

8. Communication and Awareness

This policy will be:

• Distributed to all employees and made available on internal communication platforms;
• Included in employee orientation and compliance training programs;
• Communicated to suppliers and business partners.